Enrolment Policy Of Scoil Naomh Caoimhín, St. Kevin’s Boys’ School,

Kilnamanagh, Dublin 24. Roll number 19465C.

 

The Enrolment Policy of Scoil Naomh Caoimhín is set out in accordance with the provisions of the Education Act 1998. This version of the policy was originally written in the Summer term of 2011 following the template issued by the CPSMA in February 2011. It was re-examined by staff and the Board of Management in Autumn 2015, and this version was ratified by the Board of Management in September 2017.

 

The purpose of the policy is to clarify the Board of Management’s position on the enrolment of children into the school. It is hoped that this policy will be of help to parents in relation to enrolment matters. It is intended to promote transparency in the allocation of places where demand for such exceeds available places. A further consideration in the refining of the policy was the 2008 change to the Parish boundary.

 

The Chairperson of the Board of Management, Mr. Declan Doherty, and the Principal teacher, Mr. James Murray will be happy to clarify any matters arising from this Policy. The drafting was carried out by James Murray, Principal, in consultation with staff, the Board of Management and the Principals of the three neighbouring schools. The final draft was discussed with the Parents’ Association and fully reviewed by the Board of Management.

 

Scoil Naomh Caoimhín, Buachaillí, is a Catholic, all boys primary school catering for children from Junior Infants to Sixth class. Current teaching staff comprises 17 teachers and the principal teacher. Thirteen of these teaching positions are mainstream classroom teachers, four are fulltime special needs teachers. In addition two visiting teachers provide additional learning support. The school operates from 8.50 am until 2.30 pm.

 

The school is under the patronage of the Catholic Archbishop of Dublin, and the school’s ethos is firmly based in the Catholic Faith with a strong emphasis on promoting Christian values. This policy should be read in conjunction with the school’s statements on ethos and mission.

 

The school operates under the regulations laid down by the Department of Education and Skills.

 

The school depends on the grants and teaching resources provided by the Department of Education and Skills.

 

The Board of Management acknowledges the significant contribution of parent-led fundraising in support of the school.

 

The school operates the curricular programmes prescribed by the Department of Education and Skills, and as they may be amended under sections 9 and 30 of the 1998 Education Act.

 

The school supports the principles of:

·         inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need ;

·         equality of access and participation in the school ;

·         parental choice in relation to enrolment;

·         respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

 

within -

  • the context and parameters of  Department (DES) regulations and programmes;
  • the rights of the patron as outlined in the Education Act; and
  • the funding and resources available.

 

 

Application Procedure

Parents of children wishing to be enrolled should call to the school to complete a written application form. These forms are available throughout the year for children wishing to enter the school in any class above incoming Junior Infants.

Applications for enrolment in Junior Infants will be available in the school from the Monday of the first full school week in the November before the September of proposed enrolment.

In general applications for enrolment in Junior Infants in September must be made within ten school days, following this Monday.

 

Notice of the specific enrolment period will be

- given to the parent(s) of all children attending the school;

- passed to the playgroups based in the school;

- mentioned in the Parish Newsletter;

- announced with the Church notices; and

- displayed on notice boards around the school.

 

The Board of Management is bound by the Department of Education and Skills’ rules for National Schools. This provides that pupils may only be enrolled from the age of 4 years and upwards. In general, children will only be enrolled in Junior Infants if they have reached the age of 4 by September 1st.

 

An original birth certificate, and an original baptismal certificate (if applicable) must be provided before a place is offered. If these certificates are not available a letter explaining the circumstances must be submitted to the Board of Management, through the principal teacher.

 

Proof of address will be required at application – a utility bill (Gas, Electricity or Landline telephone bill) in a parent’s name, dated within the previous four months is acceptable. The Board reserves the right to look for further clarification or proof of residence in certain cases.

 

The written application will request the following information -

The pupil’s name, age, address and parents’ contact telephone numbers;

The names and address of the pupil’s parent(s) or guardian(s);

Contact telephone numbers in case of emergency;

Details of any medical conditions of which the school should be aware;

Details of any specific family situation which might affect the child’s performance at school;

The child’s religion;

Details of any previous school attended and reasons for transfer;

Any other relevant information (including any such information as may be prescribed under the Education Welfare Act 2000).

 

Decision Making

As a general principle, children will be enrolled in so far as is practicable having regard to the school’s enrolment policy, provided that there is space available.

 

The Board of Management will have regard for any relevant Department of Education and Skills guidelines in relation to staffing provisions and/or any other relevant requirements concerning accommodation, such as physical space or the health and welfare of children.

In general the maximum number of infants accepted into any one class will be thirty two.

 

Written decisions on the allocation of places will issue within twenty one days of receipt of fully completed application forms.

 

When applications to a Junior Infant, or another class, outnumber the spaces available in that class the following criteria will be used to prioritise the applicants to be enrolled –

 

  1. In a year when applications to Junior Infants exceeds the availability of places, children who have not reached four years of age on or before 30th June will have their applications deferred for a year. The following year their parents will need to re-apply on their behalf and the application will be treated as a new application.
  2. Catholic children who live within the traditional parish boundary of Kilnamanagh as defined in November 2008 before the suppression of the parish and the creation of the new parish of Kilnamanagh-Castleview, and brothers of current pupils of St Kevin’s Boys’ or Girls’ Schools.
  3. Children of current staff in St Kevin’s Boys’ or Girls’ Schools.
  4. Catholic children who live in the parish of Kilnamanagh-Castleview.
  5. Brothers of past pupils of St Kevin’s Boys’ or Girls’ School.
  6. Catholic children who live outside the Parish and do not have a Catholic school in their Parish.

7.       Non catholic children who live within the Parish Boundaries.

  1. Catholic children who live outside the Parish.
  2. All other children who apply.

 

In the event of oversubscription preference will be given to older children within a category.

 

There is not a facility to defer places offered from one year to the following year. Each year applications will be dealt with within the context of a single school year.

 

In classes other than Junior Infants places will be allocated in the order for which they are applied.

 

 

Allocation of Places.

Following application a decision will be made and a place offered as soon as practically possible, but within 21 days.

When the school is not in a position to offer a place a letter stating this will be sent within 21 days. This letter will inform parents of their right to take an appeal of the Board’s decision under section 29 of the Education Act 1998. In the event of an appeal the Principal will have the lead responsibility for preparing a response for the Appeals Committee.

 

Accepting places

Parent(s) / guardian(s) are given a copy of our school’s Code of Behaviour at time of enrolment.  It is a condition of registration to accept in writing the terms of the code.  Parent(s) / guardian(s) are obliged to make all reasonable efforts to ensure their child complies with this code.  The focus of our Code of Behaviour is positive.  While every effort will be made to resolve behavioural issues, the Board reserves the right to suspend or expel a child in rare circumstances in accordance with NEWB Guidelines.

Parent preferences in relation to other school activities (Stay Safe / Internet usage / School tours etc) may also be taken at this time.

 

Enrolment of children with special needs

In relation to applications for the enrolment of children with special needs, the Board of Management may request a copy of the child’s medical and/or psychological reports, or where such a report is not available, that the child be assessed immediately. The purpose of the assessment is to assist the school in establishing the educational and training needs of the child relevant to his disability or special needs and to profile the support services required. Following receipt of the report, the Board will assess how the school can meet the needs specified in the report. Where the Board deems that further resources are required it will request the Department of Education and Skills / NCSE to provide the resources required to meet the needs of the child, as outlined in the reports. The school may request to meet the parent(s) of the child to discuss the child’s needs and the school’s suitability, or capability in meeting those needs.

 

The Board of Management reserves the right, in rare and exceptional circumstances, to refuse enrolment - for example in cases where the Board is of the opinion that the pupil would pose an unacceptable risk to other pupils, staff and/or school property; or in a case where a pupil has special needs such that even with additional resources available from the Department of Education and Skills the school cannot meet such needs and/or provide the pupil with an appropriate education.

 

Pupils transferring.

Pupils may transfer to the school at any time, subject to school enrolment policy, available space, and in some cases, the approval of the Department of Education and Skills.

 

The Education Welfare Act (2000) contains some specific provisions in relation to the transfer of pupils, including the requirement that information concerning attendance and the child’s educational progress should be communicated between schools. In general a letter of transfer is required.

 

A copy of the school’s Code of Good Behaviour is appended.

 

This policy will be reviewed in June 2017 if not before.

 

This policy was updated in the Autumn term of 2017 and formally adopted by the Board of Management at its meeting on 20th September 2017.

 

 

Signed _________________

 

Date ___________________